While e-mail is proven to be a very effective tool, there's certainly room for efficiency. In a productive environment, asking "Why on earth did i get this?" mustn't become too familiar...
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You'll have lots of projects on your Action Repository. Distinguish between which are actively elected for your "focus", and those who must wait in a "pool", for the next round.
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Second element of the System I'm going to analyse is "Action Repository". It is responsible for giving you a map of opportunities you want to invest your resources in.
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If you don't have a very reliable "get back to" system, you will feel each interruption has to be handled immediately, to prevent it from falling through the cracks.
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Collectors won't keep functioning if you don't get them to empty. Frequent reviewing and processing are mandatory.
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Whenever you can, try to centralize inputs, channeling them into a main collector, for example the e-mail. This will allow you to be more systematic in your processing.
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