First element I'm going to analyse is "Collectors". They are responsible for pacing and safety guarding Focus.
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Use some kind of automatic tool to let you know how you are using your email. Emails sent, received, distribution throughout your day, your week or month, lengths, etc...
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Workflow management can be a bit like logistics. This analogy is a good way to clear up what are the needed features for the system.
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Sum up your mission in 2 sentences. One for the responsibility, one for the success criteria.
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New stuff will keep arriving all the time. Controlling your world is a dynamic process.
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